Program Eligibility
Faculty, staff and graduate students can use aspects of the travel program to work-related travel.
The travel agencies cannot be used for personal travel. For information on booking travel for guests, please visit the Guest Travel page.
Full-time Faculty and Staff
- All full-time faculty and staff are eligible to use all components of the Travel Program for any travel on behalf of the University.
- Full-time faculty and staff are automatically added to and may log in at any time using their NetID and password.
- If you are new to the University, it may take up to two weeks after your start date to be granted access to Key Travel. Please contact Travel Services if you do not have access to the system after two weeks.
Part-time Faculty and Staff
- Part-time faculty and staff are also eligible to use the entire Travel Program but are not automatically added to Key Travel. Please contact Travel Services for access.
- Part-time staff must request access to use the Key Travel online booking tool.
Graduate Students
- Paid graduate students and post docs will automatically be able to access Key Travel. All other graduate students must request access. Please contact Travel Services.
- Graduate students cannot use car rental contracts for personal use.
Undergraduate Students
Undergraduate students are not typically eligible to use any part of the Travel Program.
Registration for Guest Users
If you have undergraduate or master's students, part-time (or temporary) employees or guests, who require access to Key Travel, full-time faculty and staff can book on their behalf from the website. Refer to the Key Travel Booking Tips and FAQs for useful information on booking travel for guests. Please send an email to Travel Services at travel@northwestern.edu.